Getting things done with Remember The Milk

If you are anything like me, you are a very busy person. Each day you have a long list of things to accomplish on the dairy, in the fields, at the office, around the house, for the church, school, farm bureau, dairy trades, and the list goes on.
I used to keep track of all these “things to do” with little paper notepads, writing on my arm or pants, using white boards, or scribbling with my finger on the dusty dashboard of my pickup.

Thanks to the Internet and smartphones, all that has changed. Enter Remember The Milk (RTM) is a powerful online “things to do” list and task management program. You can access your task list from your web browser, smart phone, or tablet.

RTM is a simple app with powerful features. It only does one thing; manage tasks. A task can have several different properties and that is what makes this program so useful.

A sample task would be something like “Order liners for the barn”. Once you have entered your task you can set its properties.

“Order liners for the barn”

Due Date: Today

Priority: High 

Tags: Call, Dairy, Barn

Location: None

Repeat: Every 3 weeks

Estimated Time: 10 minutes

This seems like a lot of information to add for such a simple task, but entering these parameters takes about 5 seconds. Once you have a list of tasks with properties assigned to them, you can use your list to become very productive.

Let me walk you through a typical day with me and RTM. First thing in the morning I head out to the dairy. I check in with each employee, walk the pens, look at feed, and then drive around the farm to scout fields. As things come up, I add them to RTM using my smartphone.

After that, I go to the office computer and organize my list using RTM online. I decide which tasks I want to do today and I kick everything else into the next day. Then I assign a priority to each item, clean up tags, and get to work. This takes 5-7 minutes.
As I complete tasks, I check them off using my phone. Once the high priority items are complete, I start looking at the list in different ways. I might go to the barn and look at the tag “Barn” to see what needs to be done there. Then I’ll go back to the office, view my “Office” tag to make calls and do paperwork. I will check the list by “Location” to see if there are things I need to do while in town.

I share tasks with my herdsman and farm manager and they also assign tasks back to me like lists of parts they want me pick up.
While you are getting all these things done, don’t forget to schedule yourself some fun things to do as well. You know what they say, “all work and no play,” but then again, “they” aren’t dairy farmers!

Extra Content:
RTM integrates into other productivity apps like Gmail

You can email tasks to RTM using a special email address you get when signing up
You can send tasks to RTM via Twitter

RTM integrates with SIRI on the iPhone 4s
RTM will send you reminders via email, instant messenger or text message

You can have your task list appear in your Google calendar or iCalendar

RTM Syncs with Outlook and Blackberry


Title: Getting things done with Remember The Milk
Author: Dino Giacomazzi
Publication: Dairy Today
Publication Date: April 2012

One thought on “Getting things done with Remember The Milk

  1. I would recommend checking out Gtdagenda for an online GTD manager.

    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, and a calendar.
    Syncs with Evernote, and also comes with mobile-web version, and Android and iPhone apps.

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